A regular and advertised meeting of the Village of Kennard Board of Trustees was held on Tuesday, October 5th, 2022 at 7:00 P.M. at the Village Office. Notice of the meeting was given in advance notice thereof by posting in three locations in the Village. Notice was also given to all Board members. Availability of the agenda was given with the advanced notice. All proceedings hereafter were taken while the convened meeting was open to the attendance of the public. Chairman Clint Pearson called the meeting to order. In attendance were Board members Meghan Eulberg, Lanette Morgan, Joe Burmood and Clerk Jill Retzlaff. Chairman Pearson advised those present of the location of the Open Meetings poster as required per State Statute 84-1407 through 84-1414. Motion was made by Morgan, seconded by Eulberg, to approve the October 5th agenda (with addition of pothole topic), the September 6th, 2022 meeting minutes, and the September 2022 Bills. Motion carried.* The September 2022 Treasurer’s report was accepted. Michael Frates, JEO Consulting Group, Inc. was present to answer questions regarding the $23,000 bid (+$500 annual fee) submitted to convert cemetery records to a geographic information system (G.I.S.) to allow cemetery staff and the public to view blocks, lots, spaces and burial records via online maps. There are approximately 1600 total (occupied/vacant) spaces in the cemetery. Morgan made a motion, seconded by Burmood to approve the purchase (as there’s $42k available in the cemetery fund) however Board will allow the cemetery board to make the final decision. Dixie Lambert, Cemetery Sexton and Ann Godsey, incoming Sexton were present to discuss a bid received from River Valley Monument (formerly Schmidt Monument) to repair 11 broken and sunken stone monuments in the cemetery. After researching, the cemetery board found that mud-jacking isn’t an effective repair and there’s too much risk of doing more damage to the stones. Current rulebook states that family is responsible for stone maintenance, but many graves are very old with no known relatives. Burmood made a motion, seconded by Eulberg to accept the $7,837.50 bid. Motion carried.* John Camden, Jr. of JC Excavation, was present to discuss the possibility of installing a pipe under Linn Street at (vacated) First Street and filling in the open ditch to replace with pipe from Main Street to Linn. Camden to submit bid to clean out the Village portion of the Linn Street and First Street ditches, then a drainage study is needed to determine pipe size. Potholes within the village are becoming dangerous for bikes, scooters, etc. Board decided to have the maintenance department rent a tamper to fill the holes with cold patch material. Due to auditorium damage by non-resident renters becoming more prevalent, it was decided that rental fees for non-resident renters are increased, as follows; 8-hour rental, from $100 to $200, 24-hour, $250 to $325, weekend, $375 to $450. Discussion was had regarding the status of the survey that was to be hired by The Dew Drop Inn bar/restaurant so a portion of the sidewalk area in front of the Dew Drop can legally transfer from Village ownership to the Dew Drop since an entrance vestibule was constructed on village property. Rodney Rosenbaum, owner, had earlier informed the Village that he plans to remove the vestibule and no longer wants to transfer the property. Village will seek a part-time employee for general maintenance within the Village and to troubleshoot non-working water meters and remote readers. Morgan made a motion, seconded by Eulberg to approve the Dew Drop Inn liquor and tobacco license renewal. Motion carried. * Seeing no further business, the meeting was adjourned at 9:09 P.M. Unless otherwise noted, voting is unanimous. /s/ Clint Pearson -- Chairman /s/ Jill Retzlaff – Village Clerk ZNEZ ENT 11-4-22
