Regular November 2021 Board Meeting Monday, November 8, 2021 7:00 PM High School Media Center As advertised in the Pilot Tribune/Enterprise and the schools’ website fortcalhounschools.org ROUTINE …

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Regular November 2021 Board Meeting Monday, November 8, 2021 7:00 PM High School Media Center As advertised in the Pilot Tribune/Enterprise and the schools’ website fortcalhounschools.org ROUTINE BUSINESS Call to Order: President Conrad called the meeting to order at 7:00 PM. There were 3 administrators and 28 visitors present. Note Nebraska Open Meeting Laws Excused Absences: Moved that Josh Christensen be excused. This motion, made by Kelli Shaner and seconded by Mike Bonacci, Passed. Mike Bonacci: Yea, Mike Conrad: Yea, Jon Genoways: Yea, Kelli Shaner: Yea Moved that Amanda Schrum be excused. This motion, made by Jon Genoways and seconded by Kelly Shaner, Passed. Mike Bonacci: Yea, Mike Conrad: Yea, Jon Genoways: Yea, Kelli Shaner: Yea Roll Call: Present: Mike Bonacci, Mike Conrad, Jon Genoways, Kelli Shaner Absent: Josh Christensen, Amanda Schrum Approval of Agenda: Moved that the Agenda be approved as presented. This motion, made by Kelli Shaner and seconded by Mike Bonacci, Passed. Mike Bonacci: Yea, Mike Conrad: Yea, Jon Genoways: Yea, Kelli Shaner: Yea PRESENTATIONS American Education Week Proclamation: President Conrad read the proclamation. Cross Country Team State Champions: The State Champion Cross Country Team and coaches came to present the Championship trophy to the board. Mr. McMahon introduced them and spoke of their accomplishments. Jacob Rupp was 3rd, Lance and Ely Olberding were 3rd and 4th respectfully, and Jonathan Schwarte ran a fast enough time for them to earn 1st place. Lawson Tjardes and Travis Skelton rounded out the team. Gage Nixon ran in Districts helping them earn District Champs. The board applauded and congratulated them saying “ you made history and we are very proud”. Paul Wilson/Technology: Mr. Wilson gave an overview of the equipment and service to students and staff, budgeting and improving tech usage to make it more than a tool. The district will be receiving Emergency Connectivity Fund monies which will purchase devices for 400 students with additional monies to carryover to the next year. We are also part of E-Rate funding for schools and libraries which helps pay for internet and connectivity devices. The budget for this year is $168,000 which is slightly over the $140,000 from previous years but with changing needs and more devices in student hands rather than labs and different places there will be no overall net gain. There are still labs for Drafting, Autocad and the Library lab for Digital Art. Access points are being put in the elementary school and getting bids for access for the elementary through E-Rate so it will be the same as the high school. This is the second year that each elementary student has had a device. We were in the forefront for years, consequently we were better prepared for remote learning but now most every school has devices and they are here to stay. We need to use them to learn how to transform education with them. There are three areas that are being focused upon and they are: 1. A Tech Integration team--using devices to the highest level 2. Canvas team---now how can we use it as a tool to enhance education not just as a "workbook" 3. Increasing our computer science opportunities—Fort Calhoun is one of few schools our size who have a certified Computer Science teacher and we are seeing increasing numbers in these classes and clubs. REGULAR AGENDA Public Participation: No one asked to address the board. Approval of Claims: Moved that the claims for November be approved in the amount of $108,069.04 from the General Fund and $166,260.50 from Savings & Depreciation. This motion, made by Kelli Shaner and seconded by Mike Bonacci, Passed. Mike Bonacci: Yea, Mike Conrad: Yea, Jon Genoways: Yea, Kelli Shaner: Yea Moved that the claim for Abe’s Trash Service be approved in the amount of $1,056.16 passed with a motion by Mike Bonacci and second by Kelli Shaner. Mike Bonacci: Yea, Mike Conrad: Yea, Jon Genoways: Yea, Kelli Shaner: Yea. Mr. Green said there was nothing out of the ordinary in this month’s bills. Jon Genoways asked about Access Technologies for copiers and printers. Consent Agenda: This motion to accept the Consent Agenda, made by Jon Genoways and seconded by Mike Bonacci, Passed. Mike Bonacci: Yea, Mike Conrad: Yea, Jon Genoways: Yea, Kelli Shaner: Yea. There were no fuel bills, so no Transportation Report. -Standing Committee Reports: The American Civics, Facility & Grounds Committee met. Jon Genoways reported: The committee discussed 3 items in conjunction with the goal of a facility plan. He has gotten estimates on the costs for the sports building and community building. It was suggested to make one big wrestling space in the sports building by moving walls to allow for a second mat. This mat may not be a full mat as storage is needed but this would leave some storage room. Also discussed was moving wrestling to this building and making that space in the high school one larger area for strength and conditioning. Building a storage facility was discussed but was decided to use what we have. The committee also suggested remodeling the Community Building for use by the 3 sports that don’t have a place—baseball, softball and golf doing what’s needed to configure it to accommodate that. The most expensive items would be 2 golf simulators costing about $20,000 each to be placed on the stage. This would require walling off the stage and would allow them to practice inside. An internet connection would be needed as WiFi is necessary for the simulators. 2020-21 Audit: Moved that the audit of all funds for 2020-21 be accepted as presented. This motion, made by Mike Conrad and seconded by Kelli Shaner, Tabled. David Genoways explained that the audit is normally approved but there is an issue with the AFR. Between the filing deadlines for this and the audit, changes were made by the auditor that caused discrepancies between the two. The changes may be warranted, but the two need to be the same. A meeting is set for this week with the auditors for this as we rely on them to report correctly. We may need to make changes. We have received word from the state and they are aware of this. It is a serious matter and needs to be addressed. We have met the deadline dates, but the forms need to be amended. The AFR money is different from the audit and we need to make sure we are reporting correctly. The district has used these auditors for several years and there is a process in place through the state to amend the reports. Change Order for Elementary Parking Lot: Moved that the change order for the elementary parking lot be approved for -$1,715.00. This motion, made by Jon Genoways and seconded by Mike Bonacci, Passed. Mike Bonacci: Yea, Mike Conrad: Yea, Jon Genoways: Yea, Kelli Shaner: Yea. No landscaping, changes in lighting, allowance for testing and electrical allowances all contributed to this amount. The city will be billed for their portion of the expenses. Renovation of the Sports Building: Moved that the board of education authorize the administration to get quotes to establish firm prices for the renovation/remodel of the Sports Building. The quotes will be for reconfiguring the space to add storage, moving the AC and furnace, installing a new AC unit, rubber flooring and wall pads for the new wrestling area, and new paint with the total project not to exceed $70,000. This motion, made by Jon Genoways and seconded by Mike Conrad, Tabled. The motion was mistakenly taken as meaning going forward with the project, but it is not. It is an authorization for the administration to get firm prices for the work being proposed. The proposal totaled $57,790 but a ceiling of $70,000 will be set. President Conrad wants the full board to be able to discuss this and review the suggestions. He wants full board support. This process has been different as the committee went and got estimates and firm numbers are needed. We need to get bids from others. It won’t hurt anything to delay as the full Finance Committee couldn’t get together before tonight. A work meeting in the near future was discussed in order to work out the costs. Nothing can be done until late spring after this season plus the youth wrestlers use it a little later. The whole board needs to review these 2 items as they relate to the one campus package. It makes sense to get together with the full board work at a work meeting scheduled to discuss the entire project. Renovation of Community Building: Moved that the board of education authorize the administration to get quotes to establish firm prices for the renovation/remodel of the Community Building. The quotes will be for turf on the gym floor, new lighting in the gym and on the stage, painting, golf simulators, internet connection, and materials to wall off the stage into a separate area with the total project not to exceed $70,000.00. This motion, made by Jon Genoways and seconded by Mike Bonacci, Tabled. Bonacci asked about foundation issues and those were at the PLC not the Community Building and if this is part of the 5-7 year plan to have “one” campus, doesn’t seem to be and he doesn’t like having kids drive somewhere to go to practice. He asked if there is a plan in the 5-7 year goal to get these 3 sports on campus. Jon Genoways explained this would be for the 3 sports that don't’ have dedicated practice areas until the future total plan. Bonacci asked if the simulators could be moved. There was discussion about the date and time of the meeting and 11/22 at 5:30 was suggested. Mr. Green will contact all members to finalize the meeting. Jon Genoways asked if the Facilities & Grounds Committee would facilitate and was told yes. Board Member Reports: Mike Bonacci echoed the pride we have in our students’ accomplishments, and liked seeing the buildings full with activities. Mike Conrad congratulated not only the Cross Country, but also football and the band on their accomplishments. He also reported the outcome of allegations of board improprieties that were filed after the meeting that was held in the gym and attended by numerous community members relating to the schools’ masking protocols. The complaints were filed with the State Attorney General which the board addressed. The reply from the Attorney General stated that the board did not do anything wrong and any actions they took were warranted. Guidelines were also received from their office. Administrator Reports: Mr. Wemhoff thanked the board for the opportunity to go to Washington to accept the Blue Ribbon Award-it was a great experience; having 60% attendance at conferences which is one of the highest since Powerschool; professional development including schedule development at ESU #3, curriculum alignment work, and Marzano training for student engagement and strategies to maximize learning; the upcoming Veteran’s Day program; explaining our Unity Day picture; success of the Great Race; and the upcoming POPP Lock- in. Mr. Mallette: Spoke about the Veteran’s Day program, 4th grade being Classroom of the Week in the Pilot-Tribune, the Thanksgiving Feast with only 2 guests per family, the upcoming Little Pioneers Playgroup, and preschool advisory meeting; the Book Fair set a new record in sales and thanked Ms. Homolka: with the PFE donating to amp up classrooms; a 99% turnout rate for Parent Teacher Conferences; being on track with the ELA adoption process; professional development including the ELA adoption and an ESU instructional coach; and upcoming events. Mr. Christensen was supversing an activity. His report included Fall Sports accomplishments, the pep rally for State Cross Country, and the junior high going to Lincoln for the NU Life Skills Sportsmanship pep rally. Superintendent Report: Mr. Green reported on board goals commenting the elementary project is complete; thanked Mr. Wilson for his technology presentation and how it continues to look different and is ever changing; COVID numbers continuing to be low; the garage sale going well and selling quite a bit; work continuing on the elementary playground; negotiations meetings; and the new bus that was supposed to be delivered the end of October will not now be coming until January because of supply chain and staffing issues. He thanked the board for the opportunity to accept the Blue Ribbon award with over 800 other educators who also won. It was a big deal and was based on what our students and staff do every day. He presented the placque to the board and said there was also a flag coming. The details of the upcoming NASB State Convention were given to members. ADJOURNMENT There being no further business the president declared the meeting adjourned at 8:26 PM. ZNEZ PT 11-23-21