Hearing Policy 5045 Student Fees and Board of Education Regular Meeting Monday, July 12, 2021 7:00 PM As advertised in the Pilot-Tribune High School Media Center and on the District’s website fortcalhounschools.org HEARING - STUDENT FEES POLICY 5045 -Hearing Called to Order: The hearing was called to order at 7:00 PM. There were 3 visitors. The Open Meetings Laws were noted. Roll Call: Mike Bonacci: Present Josh Christensen: Present Mike Conrad: Present Jon Genoways: Present Amanda Schrum: Present Kelli Shaner: Present -Review of Policy 5045 Student Fees: The option bus fee was increased to $350.00, but there were no other changes. -Board of Education Comments: There were no further comments. -Public Comments: There were none. -Adjournment of Student Fees Hearing: The president declared the meeting adjourned at 7:02 PM REGULAR BOARD MEETING ROUTINE BUSINESS -Call to Order: The meeting was called to order at 7:02 PM. There were 3 visitors. -Note Nebraska Open Meeting Laws - Excused Absences: There were none. -Approval of Agenda: Moved that the agenda be approved as presented passed with a motion by Kelli Shaner and a second by Amanda Schrum. Mike Bonacci: Yea, Josh Christensen: Yea, Mike Conrad: Yea, Jon Genoways: Yea, Amanda Schrum: Yea, Kelli Shaner: Yea REGULAR AGENDA -Public Participation: No one asked to address the board. -Approval of Claims: Moved that the Claims for July be approved in the amount of $94,415.82 from the General Fund and $136,609.33 from Savings and Depreciation passed with a motion by Kelli Shaner and a second by Amanda Schrum. Mike Bonacci: Yea, Josh Christensen: Yea, Mike Conrad: Yea, Jon Genoways: Yea, Amanda Schrum: Yea, Kelli Shaner: Yea Moved that the Claim from Abe's Trash be approved in the amount of $989.28 passed with a motion by Amanda Schrum and a second by Mike Bonacci. Josh Christensen: Abstain (With Conflict), Mike Bonacci: Yea, Mike Conrad: Yea, Jon Genoways: Yea, Amanda Schrum: Yea, Kelli Shaner: Yea -Consent Agenda: Moved that the Consent Agenda be approved as presented passed with a motion by Kelli Shaner and a second by Mike Bonacci. Mike Bonacci: Yea, Josh Christensen: Yea, Mike Conrad: Yea, Jon Genoways: Yea, Amanda Schrum: Yea, Kelli Shaner: Yea. A letter will accompany the principals’ annual letter regarding meals informing all that meals are free again this year. It will include information that this only applies to the first meal. -Standing Committee Reports: American Civics Committee: Discussed the proposed policies and are recommending them. Most are required by current legislation, and some were changed to include changes in personnel and practices. They also discussed potential changes to the Community Building and other grounds possibilities to include in the 5-10 year plan. They then walked the elementary to see the progess and summer projects. Finance Committee: Received a budget update with estimated year-end balances, quotes for acoustics in the choir room, playground updates, elementary light poles, and discussion on making the elementary music position full time which would be an additional approximately $10,000.00 per year. - Return to School Plan, ESSER III and Stakeholder Input – Discussion: The administration is in the process of finishing the application. Public input is one criteria and this meeting is one avenue, as is our social media and website. We are making sure everything is done correctly and the application is complete. The program will be reviewed every 6 months for 2 years after it is received. Copies of the new plan will be distributed. -Review and Reaffirm Policy 5045-Student Fees: Moved that the board of education waive first reading and pass on second reading Policy 5045 Student Fees as reviewed and revised for 2021-22 with a motion by Amanda Schrum and a second by Mike Bonacci. Mike Bonacci: Yea, Josh Christensen: Yea, Mike Conrad: Yea, Jon Genoways: Yea, Amanda Schrum: Yea, Kelli Shaner: Yea -Review and Reaffirm Policies 5057 and 5057R District Title 1 Parent and Family Engagement: Moved that the board of education waive first reading and pass on second reading Policies 5057 and 5057R District Title 1 Parent and Family Engagement as reviewed for 2021-22 with a motion by Mike Bonacci and a second by Jon Genoways. Mike Bonacci: Yea, Josh Christensen: Yea, Mike Conrad: Yea, Jon Genoways: Yea, Amanda Schrum: Yea, Kelli Shaner: Yea. These must have a yearly review and there are no changes. It pertains to Title I and parent educational rights. -Review and Reaffirm Policies 2005-Conflict of Interest; 3001-Budget and Property Tax Request; 3003-Bidding for Construction, Remodeling, Repair, or Site Improvement; 3003.1-Bidding for Construction, Remodeling, Repair, or Related Projects Financed with Federal Funds; 3004.1-Fiscal Management for Purchasing and Procurement Using Federal Funds; 3042-Construction Management at Risk Contracts; 3043-Design-Build Contracts; 5014 - Homeless Students, 5014-E1 & 5014-E2; 5063-Audio and Video Recording; and 6036-Reading Instruction and Intervention Services: Moved that the board of education waive first reading and pass on second reading and approval 2005-Conflict of Interest; 3001-Budget and Property Tax Request; 3003-Bidding for Construction, Remodeling, Repair, or Site Improvement; 3003.1-Bidding for Construction, Remodeling, Repair, or Related Projects Financed with Federal Funds; 3004.1-Fiscal Management for Purchasing and Procurement Using Federal Funds; 3042-Construction Management at Risk Contracts; 3043-Design-Build Contracts; 5014 - Homeless Students, 5014-E1 & 5014-E2; 5063-Audio and Video Recording; and 6036-Reading Instruction and Intervention Services as reviewed, revised and recommended with a motion by Kelli Shaner and a second by Josh Christensen. Mike Bonacci: Yea, Josh Christensen: Yea, Mike Conrad: Yea, Jon Genoways: Yea, Amanda Schrum: Yea, Kelli Shaner: Yea. Policy 3001 will be reviewed again in January as legislation will go into effect then regarding setting the levy, and how to proceed if a higher levy is required. -Policy 3012-School Meal Program and Meal Charges, Policy 3040 - School Safety and Security, 3053 - Nondiscrimination, 3058 Naming School Facilities and Properties, 4002 - Drug Free Workplace, 4031 - Evaluation of Probationary Certified Employees, 5001 - Compulsory Attendance and Excessive Absenteeism, 5015 - Protection of Pupil Rights, 5052 - School Wellness Policy, 6020 Multicultural Education. Moved that the Board of Education waive first reading and pass on second reading approval Policy 3012-School Meal Program and Meal Charges, Policy 3040 - School Safety and Security, 3053 - Nondiscrimination, 3058 Naming School Facilities and Property, 4002 - Drug Free Workplace, 4031 - Evaluation of Probationary Certified Employees, 5001 - Compulsory Attendance and Excessive Absenteeism, 5015 - Protection of Pupil Rights, 5052 - School Wellness Policy, 6020 Multicultural Education as reviewed and recommended with a motion by Jon Genoways and a second by Josh Christensen. Mike Bonacci: Yea, Josh Christensen: Yea, Mike Conrad: Yea, Jon Genoways: Yea, Amanda Schrum: Yea, Kelli Shaner: Yea. There was discussion about 5001 regarding student absenteeism and having an attendance officer. Mr. Wemhoff will have more information in his report. Mr. Green said 3058 dealing with naming facilities is new. -Approval Of Handbooks-Secondary and Elementary Parent-Student; Teacher; and Activity Moved that the Secondary and Elementary Handbooks, the Teacher's Handbook and the Activity Handbook be approved as presented and recommended passed with a motion by Kelli Shaner and a second by Amanda Schrum. Mike Bonacci: Yea, Josh Christensen: Yea, Mike Conrad: Yea, Jon Genoways: Yea, Amanda Schrum: Yea, Kelli Shaner: Yea. There are no major changes in the elementary book other than those based on the new policies. The Jr-Sr High School book has changes regarding cellphones in classrooms, adjusted costs for Chromebook damage, changes in probable cause, and an added tardy discipline for those chronically late with no excuse. The students will make up time based on the time missed. Students are coming with a “care less” attitude and hopefully this will change their behaviors. Administrators will enforce it. When asked if this pattern was related to COVID last year, Mr. Wemhoff said he didn’t think so. We need students in the door by 8 so as not to disrupt class. Excused absences will not count and there will be exceptions for things like weather which we already have. Josh Christensen asked about the elementary having any problems with tardiness and Mr. Wagner said he has seen no patterns. Mr. Wemhoff said they will also make parents aware that students are coming late. -Board Goals for 2021-22: Moved that the Board Goals for 2021-22 be adopted as recommended passed with a motion by Amanda Schrum and a second by Josh Christensen. Mike Bonacci: Yea, Josh Christensen: Yea, Mike Conrad: Yea, Jon Genoways: Yea, Amanda Schrum: Yea, Kelli Shaner: Yea. Mr. Green read the goals and said they were written from the discussions at the board retreat. Committees will have to meet more frequently for the district-wide facility plan to set priorities before narrowing them down to get the final plan. Jon Genoways expressed the need to include the costs involved for the priorities they set. -Action on Items Discussed at the Board Retreat for the 2021-22 School Year: Elementary Lockers; Elementary Cubbies; High School Intercom System; and Weight Room Racks, Cardio Equipment and Bumper Plates: Moved that the Board of Education approve the purchase of 21 lockers for the elementary with a price not to exceed $10,000; remaining cubbies for the elementary with a quote of $41,133.00; a new intercom at the high school for a quote of $30,000; replacement racks for the high school weight room for a quote of $16,000.00; replacement cardio equipment at the high school weight room for a quote of $15,000.00; and bumper plates for the high school weight room for a quote of $12,000.00 passed with a motion by Amanda Schrum and a second by Mike Bonacci. Mike Bonacci: Yea, Josh Christensen: Yea, Mike Conrad: Yea, Jon Genoways: Yea, Amanda Schrum: Yea, Kelli Shaner: Yea. There was discussion about the arrival date for the cubbies, and if these expenses were included prior to the board being told of the $100,000 balance in the elementary project and they were. The cubbies will be used in 6 classrooms. There also was discussion about selling the old equipment. Mr. Christensen will get in touch with other AD’s to see if they are interested where it could possibly go in one transaction instead of piece-mealing it out. There were comments about putting it to the public for sale. Other furnishings could also be available. Mr. Christensen said the thought is to place ads to sell it all as a unit and bring the money back to the community. -Choir Room Acoustics: Moved that the quote from Wenger be accepted to outfit the high school choir room with acoustical panels in the amount of $11,882.00 passed with a motion by Mike Bonacci and a second by Amanda Schrum. Jon Genoways: Nay, Mike Bonacci: Yea, Josh Christensen: Yea, Mike Conrad: Yea, Amanda Schrum: Yea, Kelli Shaner: Yea. This will complete the stage area for use in productions and will be a long time investment. Wenger came out and gave an audit of what needs to be done. Jon Genoways commented that this should have been discussed also by the Facilities and Grounds Committee and asked to see the design and plan and was given the spec sheet that Wenger provided. Wenger also did the acoustics in the Band room during the high school addition and did come back to make changes to satisfy our needs. -Elementary Playground: Moved that the quote from Crouch Recreation be accepted in the amount of $86,288.00 for the elementary playground---Discussion: The amount in the motion does not include any monies that PFE may donate to help cover some of the cost. There was discussion about the bid being to replace the gravel with tiles, will the gravel be sold or kept, a rebate on some of the materials being used and that elementary project monies will also be used. The board also discussed the diggers that would no longer be needed without having gravel on the site. PFE will have a meeting on the 20th and get back to us with their decision. Concrete work and finishing and the color was also discussed. This motion was tabled until the August meeting. -Elementary Light Poles: Moved that the board of education accept the quote of $7,141.00 to use the existing poles in the current lot/playground and change out the eight heads to match those in the new parking lot with LED fixtures passed with a motion by Amanda Schrum and a second by Mike Bonacci. Mike Bonacci: Yea, Josh Christensen: Yea, Mike Conrad: Yea, Jon Genoways: Yea, Amanda Schrum: Yea, Kelli Shaner: Yea. This is a great savings over the first bids and all the light heads would match and give the same light. A description or pictures of the poles and heads was not available. They are supposed to be done by August 9th and will be a part of the elementary project but a separate part of the original bid. The purpose is continuity and asthetics. -Elementary Music Position: Moved that the board of education increase the elementary music teacher position to a full time position passed with a motion by Amanda Schrum and a second by Mike Bonacci. Mike Bonacci: Yea, Josh Christensen: Yea, Mike Conrad: Yea, Jon Genoways: Yea, Amanda Schrum: Yea, Kelli Shaner: Yea. The board had previously discussed the numbers of students and classes needed to serve them. The administration will develop a plan during 1st semester and move forward for 2nd semester at the Jr-Sr High School. The Elementary program will not change. We want to hold on to good staff and would like to offer this as soon as possible. This is a “long term proactive approach”. They also discussed this person is dual endorsed in both vocal and instrumental and moving the 5-6 grade band program to this position in order to utilize all of them to their full potential. The administration is working with our counselors on schedules, classroom availability, number of kids, and other items to begin the process. Scheduling will be the most difficult part. -Board Member Reports: Josh Christensen-upcoming Fall sports. Jon Genoways asked if the board could use the same formula of 1/3-1/3-1/3 that they used for the last playground redo and that idea was not familiar nor considered. He said KENO monies came from the city, PFE made a donation and the remainder was from the district. Maybe go to them and ask. Mike Bonacci is excited school is about to start and asked about the job openings as the schools are looking for 5.5 paras, a night custodian, and one more bus driver. Kelli Shaner said the elementary is so nice and the board should host an open house to show it off to our stakeholders. Suggestions included the upcoming Elementary Open House, the planned Foundation Alumni Weekend and one specifically for other community members. Amanda Schrum thanked all for the great camps, open gyms and activities throughout the summer for kids. -Administrator Reports Mr. Wagner: Reported on new teacher orientation with ESU #3, preschool orientation follow-up, summer building clean up, getting out parent/student and staff welcome letters, a construction update saying the new sod on the grounds looks great, and creating plans for the leadership transition for Mr. PJ Mallette. He also reported on having a full time nurse instead of 2 part time, updating the elementary handbook, upcoming Administrator Days, Back to School Night and the first day of school. He will be talking with PFE for their programs for the new year. Mr. Wemhoff: Handbook updates included a new cell phone procedure in classrooms, updated Chromebook costs, probable cause for searches at school, late homework grading, and a new tardy discipline with its consequences. He also spoke about new teacher orientation, meeting with the Washington county diversion officials that will work on attendance issues with schools, back to school letters, SEL (social/emotional learning) meeting and progression of program, student schedules and new student registration, and upcoming 7th grade orientation and Administrator Days. Mr. Christensen: Phase 1&2 items for Pioneer Strong have been ordered, new weight equipment has been ordered, and thanked Coach Shepardson and Mrs. Lienemann for their work fundraising for this project making our Pioneer Strong project one of the best. Activities for the Fall the Winter seasons have been scheduled and published with Spring coming soon. The Dance Team and Ms. Weingaertner are doing a fantastic job recently attending a camp with the best in the area where they learned from each other. He attended one session and said the “energy was insane” and loves the direction this activity is taking. He also spoke about the start of Fall practices, and our activity plans being a working document under the direction of the NSAA and Three Rivers Health. He will tell the Booster Club of the new equipment purchased by the District. -Superintendent Report: Mr. Green noted the board goals that were adopted and gave an update from NASB regarding the new health standards. It is their suggestion to wait until the document has been finalized and the standards set. It will be up to local districts if they adopt or not. Updates on: upcoming COVID protocols for the start of school which will be sent to all on 7/13 and the possibility of changes if necessary, an update on the elementary parking lot, change in the date for the upcoming Area Membership Meeting, and the return to school plan with public input needed for the current round of ESSER monies with a survey on the website for this input. ADJOURNMENT -There being no further business, the president declared the meeting adjourned at 8:44 PM. ZNEZ ENT 7-23-21
