PUBLIC NOTICE

 

VILLAGE OF ARLINGTON

BOARD OF TRUSTEES

REGULAR MEETING

FEBRUARY 19, 2019

6:50 P.M.

The Regular Board Meeting of the Board of Trustees of the Village of Arlington, Nebraska, was held at the Arlington Community Room at 410 West Elm Street, Arlington on February 18, 2019. Board Chairman, Paul Krause, called the meeting to order at 6:46 p.m. Roll call was taken as follows:  Mark Sundberg, present; Jason Wiese, present; Travis Kraemer, present; Jeff Lindley absent; Paul Krause, present. Notice of the meeting was given in advance by publication in the Arlington Citizen, a designated method for giving notice as shown by the Affidavit of Publication attached to these minutes. Notice of this meeting was given to the Village Board members and a copy of their acknowledgment of receipt of notice and the agenda is attached to the minutes. Availability of the agenda was communicated in the advance notice and in the notice to the Board of Trustees of this meeting. All proceedings hereafter shown were taken while the convened meeting was open to the attendance of the public. Chairman Krause noted the posting of the Open Meetings Act as posted on the wall by the entrance of the Community Room.

Board Member Jason Wiese moved to approve the consent agenda. Board Member Mark Sundberg seconded the motion. Roll call vote was taken. Motion carried 4-0. Consent agenda items approved included: approval of monthly claims for payment, including: payment to JEO Consulting Group, Inc., invoice number 107969, in the amount of $5,936.71 for completion of the Bidding & Negotiation phase for the Arlington Municipal Hall to be paid out of sales tax money; payment to Tinkham Land Surveying, Inc., invoice number 190004-01, for survey of Lot 2, Block 9, Original Town of Arlington, in the amount of $800.00; wire payment to Chase Bank for Semi-Annual Interest Payment on General Obligation Swimming Pool Bonds Series 2016 Refunding Series 2011, in the amount of $1,602.75; payment to Opfer Nursery & Tree Service, Inc. in the amount of $885.00 for the cut down and stump grinding of two Maple trees at the Arlington Cemetery; approval of Regular Meeting Minutes from January 21, 2019 and Special Meeting Minutes from January 28, 2019; approval of request from Arlington Youth Foundation for a donation of one Individual Season Pass and one Family Season Pass to the Arlington Swimming Pool for the Annual Wild Game Feed, as done previously; approval of request from Arlington Post Prom for a donation of one Individual Season Pass and one Family Season Pass to the Arlington Swimming Pool as done previously; approval of Form 200 request from the Arlington Education Foundation for the annual Alumni Banquet on June 22, 2019.

Kent Speicher and Steve Pleskac from Erickson & Brooks were present to give a summary of the Village Audit Report for Fiscal Year Ending September 30, 2018. After discussion Board Member Mark Sundberg made the motion to accept the Village Audit Report for Fiscal Year Ending September 30, 2018. Travis Kraemer seconded the motion. Roll call vote was taken. Motion carried 4-0.

After review of the changes to the Washington County Planning and Zoning Interlocal Agreement, Board Member Mark Sundberg made the motion to approve the changes. Jason Wiese seconded the motion. Roll call vote was taken. Motion carried 4-0.

After discussion Board Member Mark Sundberg made the motion to proceed with the development of an ordinance with respect to renter’s compliance. No second on the motion was made. Motion failed.

Discussion was held regarding the signatures on the USDA required forms for the construction of the Arlington Municipal Hall Project. After discussion Board Member Jason Wiese made the motion to approve the signing of Document AIA - 201– Standard Form of Agreement Between Owner & Contractor; Document A101 – 2017 Exhibit A Insurance & Bonds; Document A201 – 2017 General Conditions of the Contract for Construction and Section 00 73 00 Supplementary Conditions. Board Member Travis Kraemer seconded the motion. Roll call vote was taken. Motion carried 4-0.

Discussion of the approval of the Zoning Ordinance changes to Accessory Building Setback as recommended by the Planning Commission was tabled to have the Commission review potential changes.

Resolution 02182019 for the One & Six Year Road Plan was introduced by Board Member Jason Wiese and moved for its adoption. Board Member Mark Sundberg seconded the motion. Resolution 02182019, reads:

“WHEREAS, the City Street Superintendent has prepared and presented a One Year and Six Year Plan for the Street Improvement Program for the Village of Arlington, Nebraska, and

“WHEREAS, a public meeting was held on the 18th day of February, 2019 to present this plan and there were no objections to said plan;

THEREFORE, BE IT RESOLVED BY THE Chairperson and Village Board of Trustees of Arlington, Nebraska, that the Plans and data as furnished are hereby in all things accepted and adopted.”

Roll call vote was taken on passage of Resolution 02182019 as follows:  Travis Kraemer, YEA; Mark Sundberg, YEA; Jason Wiese, YEA; Paul Krause, YEA. Voting NO; none. Absent, Jeff Lindley. Motion carried 4-0. Chairman Krause declared Resolution 02182019 as passed and adopted.

After discussion with Street Superintendent Steve Parr with JEO Consulting Group, Inc. Board Member Jason Wiese made the motion to approve the design of project M-118 27 and M-118 32 from the One & Six Year Road Plan in the amount of $16,730.00. Board Member Mark Sundberg seconded the motion. Roll call vote was taken. Motion carried 4-0.

The Board discussed proposed Ordinance No. 652 to Prohibit Parking Along Walnut Court. Board Member Mark Sundberg moved to introduce and moved for a first reading of Ordinance No. 652, which title reads:

AN ORDINANCE OF THE VILLAGE OF ARLINGTON, NEBRASKA, AUTHORIZING AND IMPOSING RULES AND RESTRICTIONS TO PROHIBIT THE PARKING OF CARS, TRUCKS, AND ALL MOTOR VEHICLES ON THE WEST SIDE OF WALNUT COURT AND TO ALLOW THE VILLAGE TO POST SIGNS TO REGULATE IN THE VILLAGE OF ARLINGTON, WASHINGTON COUNTY, NEBRASKA; PROVIDING PENALTIES FOR VIOLATIONS OF THIS ORDINANCE HEREWITH AND PROVIDING FOR AN EFFECTIVE DATE.

Board Member Travis Kraemer seconded the motion. Roll call vote was taken as follows: Jason Wiese, YEA; Travis Kraemer, YEA; Mark Sundberg, YEA; Paul Krause, YEA. Absent, Jeff Lindley. Ordinance No. 652 is available in full pamphlet form and available for viewing during regular hours at the office of the Village Clerk.

After discussion Board member Jason Wiese moved to approve the Arlington Planning Commission’s Recommendation to combine Lots N ½ Lot 19 & Lot 20 Block 9, Mark Sundberg seconded the motion. Roll call vote was taken. Motion carried 4-0.

Summer Sizzle Committee member, Paul Kaup addressed the Board with their request for the annual event. It was noted that the event will be in conjunction with Arlington’s 150th Celebration and will be extended to three days.  The Arlington Post Prom Committee is planning to host a street dance during this event. Following discussion, Mark Sundberg moved to approve the annual Summer Sizzle requested items A – J, as presented. Jason Wiese seconded. Roll call vote was taken. The following Board members voted YEA: Travis Kraemer, Jason Wiese, Mark Sundberg, Paul Krause. Voting NAY: none. Abstaining: none. Absent: Jeff Lindley. Motion carried 4 - 0. The following items were approved as presented; consumption of alcohol in the City Park, Bell Creek Park and Two Rivers Sports Complex ground from Friday, July 5th through Sunday, July 7th; closing of Elm and Ellsworth Streets from 4th to 5th Streets and the closing of 5th Street from Elm to Ellsworth as needed from Friday, July 5th through Sunday, July 7th; closing of 1st Street between Ellsworth Street and Bell Street to set up and discharge fireworks from 10:00 a.m. Saturday, July 6, 2019 to 12:00 a.m. Sunday, July 7, 2019 with a rain date of Sunday, July 7, 2019 from 10:00 a.m. to Monday, July 8, 2019 at 12:00 a.m.; permission for a bounce house in the Bell Creek Park; walk/run on Saturday, July 6, 2019; use of the bleachers in Bell Creek Park for Human Foosball Tournament in the City Park; waive daily admission to the swimming pool on Saturday, July 6 and Sunday July 7, 2019; use of the Village’s portable generator and temporary hook up of electrical power as needed from Friday, July 5th through Sunday July 7th; permission for a waterslide to be set up at the corner of 4th and Ellsworth with use of water; use of Village Auditorium for 3 on 3 basketball tournaments at no charge.

After discussion Board Member Jason Wiese made the motion to approve the previous payments made to JEO Consulting Group, Inc., for the Municipal Hall Project in the amount of $82,206.25 to be paid out of sales tax money. Board Member Travis Kraemer seconded the motion. Roll call vote was taken. Motion carried 4-0.

The Board reviewed the Arlington Library Meeting minutes. No action was taken.

The Board reviewed the Washington County Permit Report. No action was taken.

Washington County Sheriff Mike Robinson was present to address concerns from the Board. There were none. The Board thanked Sheriff Robinson for attending the meeting.

PeopleService operator Rob Anderson was unable to attend the meeting. The Board reviewed the submitted monthly report as well as the water test that was conducted by Midwest Laboratories. The Board tabled discussion on the report until next month’s meeting.

An update was given on the water treatment plant’s generator by Village Clerk Rachelle Brainard. Brainard stated an email had been received from Alex Carritt with NMC Power Systems and the generator had been delivered to them last week. Delivery to the water treatment plant is being coordinated with Duane Grasshorn from PeopleService.

Streets and Parks Commissioner Jon Rosenthal was present to address the Board with his monthly report. Rosenthal noted that snow removal had been the focus for much of this month.

Discussion was held about the sale of the former maintenance shop. A decision was tabled until more information on the options of sale are researched.

A decision was tabled on the quote from Thompson Construction to run a sewer line to the new maintenance shop on Turkey Ridge Lane until more information is gathered on an easement for the property to the south of the shop.

After discussion Board Member Jason Wiese made the motion to approve the quote from Murphy Tractor & Equipment Co., in the amount of $2,312.06 for a counterweight for the mini excavator. Board Member Travis Kraemer seconded. Roll call vote was taken. Motion carried 4-0.

After review of the quotes for the replacement of the dugout covers at Bell Creek Park, Board Member Jason Wiese made the motion to approve the quote received from Cord Scheer in the amount of $6,170.18 to construct two metal frames. Board member Travis Kraemer seconded. Roll call vote was taken as follows; Travis Kraemer, YEA; Jason Wiese, YEA; Paul Krause, YEA. Voting NAY: Mark Sundberg. ABSENT: Jeff Lindley. Motion carried 3-0.

After discussion Board Member Jason Wiese made the motion to approve the quote from Reed Electric & Plumbing, Inc. to install a generator transfer panel at the new maintenance shop in the amount of $1,041.51. Board Member Mark Sundberg seconded the motion. Roll call vote was taken. Motion carried 4-0.

Village Clerk Rachelle Brainard reminded the Board of the upcoming Board Retreat that will be held at the Fremont Golf Course on Wednesday, February 27, 2019 at 6:30 p.m. Members from JEO Consulting Group, Inc. and Fauss Construction will be at the meeting to discuss the construction of the Arlington Municipal Hall.

Brainard also updated the Board on the progress on the Arlington Municipal Hall project. Once all the required USDA documents are signed by all parties and reviewed by the USDA a Notice to Proceed will be issued. At that time the project can move in to the construction phase.

Board Member, Mark Sundberg moved to enter into Executive Session to discuss bargaining strategies. Board Member, Jason Wiese seconded the motion. Roll call vote was taken. Motion passed 4-0. Time was 9:31 p.m.

Board Member, Mark Sundberg moved to exit Executive Session and re-enter Regular Session.  Board Member, Jason Wiese seconded the motion. Time was 9:36 p.m. No action was taken during Executive Session.

Board Member Jason Wiese introduced amended Ordinance No 649 to adopt the Annual Employment Policy and Salaries for Fiscal year 2018 – 2019 and moved the statutory rules requiring reading on three different days be suspended. Board Member Travis Kraemer seconded the motion to suspend the rules and upon roll call vote on the motion the following Board members voted YEA: Jason Wiese, Mark Sundberg, Travis Kraemer, Paul Krause. Voting NAY: none. Absent: Jeff Lindley.

The motion to suspend the rules was adopted by a majority of the Village Board and the statutory rules were declared suspended for consideration of said ordinance.

Jason Wiese made the motion to amend Wage Ord. 649 to read:

AN ORDINANCE OF THE BOARD OF TRUSTEES, VILLAGE OF ARLINGTON, WASHINGTON COUNTY, NEBRASKA AMENDING ORDINANCE #649 THAT THE FOLLOWING POLICIES OF EMPLOYMENT  BE ADOPTED BY THE BOARD OF TRUSTEES:

BE IT ORDAINED BY THE CHAIRMAN OF THE BOARD OF TRUSTEES OF THE VILLAGE OF ARLINGTON, NEBRASKA AS FOLLOWS:

JONATHAN ROSENTHAL, STREETS & PARKS COMMISSIONER:

Twelve Month Base Wage: $23.89 per hour for (40) forty-hour week totaling $49,691.20 for 2080 annual hours for fiscal year 2018-2019. Overtime wage would be one and one-half times the hourly wage for hours worked over forty (40) hours per week.  Retirement Fund: Four (4%) percent of regular-hour wages earned  from October 1, 2018 through September 30, 2019 based on 2080 hours to be deposited monthly in the Village Employee Retirement Personal Account. A $45.00 stipend will be paid if attendance is requested by the Village Board to attend a Village Board Meeting. Health insurance reimbursement will be $600.00 per month to cover health insurance and out of the pocket expenses for employee and their families.

TYLER FICKENSCHER, MAINTENANCE WORKER:

Twelve Month Base Wage: $19.17 per hour for (40) forty-hour week totaling $39,873.60 for 2080 annual hours for fiscal year 2018-2019. Overtime wage would be one and one-half times the hourly wage for hours worked over forty (40) hours per week. Retirement Fund: Four (4%) percent of regular-hour wages earned from December 1,  2018 through September 30, 2019 based on 2080 hours to be deposited monthly in the Village Employee Retirement  Personal Account. A $45.00 stipend will be paid if attendance is requested by the Village Board to attend a Village Board Meeting. Health insurance reimbursement will be $600.00 per month to cover health insurance and out of the pocket expenses for employee and their families.

RACHELLE BRAINARD, VILLAGE CLERK:

Twelve Month Salary: $36,050.00

Retirement  Fund:    Four  (4%)  percent  of Twelve  Month  Salary  of $36,050.00  for  fiscal  year  ending September 30, 2019 to be deposited monthly to the Village Employee Retirement Personal Account in the amount of $1,442.00. The Village Clerk will also receive a $45.00 stipend for attendance at Village Board Meetings. Health insurance reimbursement will be $600.00 per month to cover health insurance and out of the pocket expenses for employee and their families.

LIBRARIAN

Twelve-Month Salary: $11,457.72 for fiscal year 2018-2019.

This is based on nineteen (19) hours per week at $11.60 per hour.

No health insurance. No retirement fund.

LIBRARY JANITOR Salary: $9.55 per hour for fiscal year 2018-2019.

No health insurance. No retirement fund.

AUDITORIUM CUSTODIAN, CITY OFFICE AND BELL CREEK PARK RESTROOM CUSTODIAN: Twelve-Month Salary: $10,184.64 for fiscal year 2017-2018.

No health insurance. No retirement fund.

SWIMMING POOL EMPLOYEES for Fiscal year 2018-2019:

MANAGER Salary: $12.50 per hour. An additional $1.25 per hour will be paid for hours during private party rentals at the swimming pool.

ASSISTANT MANAGER Salary: $10.00 per hour. An additional $1.25 per hour will be paid for hours during private party rentals at the swimming pool.

ALL LIFE GUARDS Salary: $9.25 per hour. An additional $1.25 per hour will be paid for life guarding during private party rentals at the swimming pool.

PART TIME PUBLIC WORKS EMPLOYEES for fiscal year 2018-2019: Salary: $12.00- $15.00 per hour

No health insurance or retirement fund.

SECTION I:  For the purposes of this ordinance for the fiscal year 2018-2019 only, the following Village of Arlington Employees are considered full-time employees and are therefore eligible for fringe  benefits:  Rachelle Brainard, Jon Rosenthal, Tyler Fickenscher.

SECTION II:  The Village of Arlington will reimburse fulltime employees the stated government rate for mileage when a personal vehicle is used for schools or seminars that are approved by the Village Board. A daily $35.00 per diem for meals will also be allowed when attending a school or seminar. When attending a school or seminar for training, there will be a maximum of eight (8) hours daily of paid time.

SECTION III: Any individual who seeks employment by the Village will have to first be approved by the Village Board for that employment position.

SECTION IV: This ordinance shall be effective March 11, 2019 and remain in effect until amended by the Board of Trustees of the Village of Arlington, Nebraska.

Board member Travis Kraemer seconded the motion for the adoption of Ordinance No. 649 for amending the Wage Ordinance. The following Board members voted YEA: Jason Wiese, Mark Sundberg, Travis Kraemer, Paul Krause. Voting NAY: none. ABSENT: Jeff Lindley. Motion carried 4-0. The passage and adoption of said ordinance having been concurred in by a majority of all members of the Village Board, the Chairman declared the ordinance adopted and in the presence of the Board, signed and approved the ordinance. The Clerk attested the passage and approval of the same and affixed her signature thereto.

Board Member Jason Wiese made the motion for adjournment. Mark Sundberg seconded. Roll call vote was taken. Motion carried 4-0. Time was 9:36 p.m.

January 22 – February 18, 2019

General –12 Points Technologies, antivirus, $24.00; Arlington Telephone, $408.30; Big B’s Copies, Etc., $32.95; Black Hills Energy, gas, $367.67; Bomgaars, supplies, $56.45; Constellation Energy, gas, $1,051.58; Eagan Supply Co, $87.66; Enterprise Publishing, general, $247.72; Fremont Sanitation, trash service, $225.00; Ingram, Library, $213.20; JEO Consulting Group, INC, general, streets, $5,936.71; John Deere Financial, $18.96; Jonathan Rosenthal, $10.92; Knudsen Oil & Feed Co, Inc., propane, $237.31; League Assoc. of Risk Management, $104.24; League of Nebr. Municipalities, $407.00; Menards, supplies, $207.30; National Financial Services, retirement benefits, $396.98; NE Dept. of Health & Human Services, $40.00; Northern Safety & Equipment, $44.16; OPPD, electric, $4,365.78; Opfer Nursery & Tree Svc, $885.00; Shell Fleet Plus, $440.56; Thiele Geotech, Inc., $331.00; Tinkham Land Surveying, Inc, $800.00; Tyler Fickenscher, $21.63; Verizon, $46.09; Visa, general, $76.49; Wal-Mart, auditorium, $63.45; Washington County Roads Dept., $ 600.00; Washington County Sheriff, $5,660.72; Two Rivers, 941 Deposit, $1,349.30, $1,651.84, payroll, $6,205.85, $7,421.07, = $40,036.89

W/S Payables –Fremont Department of Utilities, sewer, $10,777.40; Fremont Sanitation, sewer, $35.00; National Financial Services, retirement benefits, $55.46; OPPD, electric, $3,231.69; One Call Concepts, INC., $8.84;  PeopleService, $8,788.00; Two Rivers, payroll, $668.04, $597.05 = $24,161.48.

ZNEZ

Published in the Arlington Citizen Thursday, February 28, 2019.

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